PLAI-Cagayan Valley Region Librarians Council
Bayombong, Nueva Vizcaya
January 13, 2007
To all Librarians:
Please go over the proposed by-laws of the PLAI and please give your suggestions,
comments, etc. This is our own profession and let us be part of its evolution.
Thank you. Deadline for submission will be on March 2007.
PHILIPPINE LIBRARIANS ASSOCIATION, INC.
PROPOSED NEW BY-LAWS
Section 1. NAME. The name of this integrated national organization shall be the Philippine Librarians Association, Inc. (PLAI), hereinafter referred to as the Association.
Section 2. OFFICE. The principal office of the Association shall be in the PLAI office located at the National Library, T.M. Kalaw, Manila or in such place in the Philippines as maybe determined by its National Board of Trustees, hereinafter referred to as the National Board.
Section 3. VALUES. The Association, in cognizance of the significant role librarians play in Philippine society, commits to serve God, country and countrymen. It commits to uphold the dignity, honor and prestige of the profession and the highest degree of professionalism among its members.
Section 4. OBJECTIVES. The Association shall have the following objectives.
a. Maintain the highest standards of professionalism in librarianship;
b. Advance librarianship in the country and safeguard the rights and interest of the Association and its members;
c. Provide the fora for discussing problems, issues and concerns affecting the practice of librarianship, the Association and its members;
d. Generate wider proactive support for professionalism and genuine rapport and cooperation between and among librarians and other professionals;
e. Establish / maintain / strengthen partnerships and linkages with institutions in government and private sectors, and with international, regional and national organizations within or outside of the profession which would be beneficial to librarians and librarianship;
f. Elevate the stature of librarianship through sustained programs of continuing professional education, research, and publications; and,
Section 5 SEAL. The seal of the Association shall consist of two concentric circles between which shall be inscribed the name of Philippine Librarians Association, Inc., 1923, the year of its original foundation. Inside the inner circle shall be an open book symbolizing the basic resource of libraries and the twelve rays of the sun emanating from the top of the book.
Section 6. COLORS The colors of the Association shall be gold and yellow on a maroon background.
Section 7. OFFICERS. The term “Officer” shall include, but not necessarily be limited to, the following: National Board of Trustees and its offices, Officers and members of the House of Delegates, Chapter Board of Trustees and Officers and members of all national and local committees.
Section 8. TERMS OF OFFICE. The term of office of all elective officers, national and chapter, shall be for one year. In no case may any member be elected to the same office for two consecutive terms.
Section 9. VACANCIES. Except as otherwise provided in these By-laws, whenever the term of an office or position, whether elective or appointive, is for a fixed period, the person chosen to fill the vacancy therein shall serve only for the unexpired portion of the term.
Section 10. PROHIBITION AGAINST REMUNERATION. Except as may be specifically authorized or allowed by the National Board with the ratification of the House of Delegates, no delegate, trustee, national or chapter officer or committee member shall receive any compensation, allowance or emolument from the funds of the Association for any service rendered therein.
Section 11. FISCAL YEAR The Association’s fiscal year shall be the calendar year.
Section 12. PUBLICATIONS The Association shall publish the PLAI JOURNAL at least once a year, the PLAI NEWSLETTER every quarter, and such other publications as the National Board may deem necessary.
Section 13. AFFILATION The Association, may affiliate with a national, regional and international organizations whose objectives are in consonance with those of the Association.
CHAPTERS AND MEMBERSHIP
Section 1. CHAPTERS Regular members of the Association shall be grouped into chapters representing the sixteen (16) regions covering the entire Philippine archipelago which shall be as follows:
a. CAR Cordillera Administrative Region Librarians Chapter.
CARLC shall be composed of librarians from the six (6) provinces which constitute the CAR, namely: Abra, Apayao, Benguet, Ifugao, Kalinga, and Mt. Province.
b. Region I Ilocos Region Librarians Chapter
IRLC shall be composed of librarians from the four (4) proinces which constitute Region I namely: Ilocos Norte, Ilocos Sur, La Union and Pangasinan.
c. Region II Cagayan Valley Region Librarians Chapter
CVRLC shall be composed of librarians from the five (5) provinces which constitute Region II namely: Batanes, Cagayan, Isabela, Nueva Viscaya and Quirino.
d. Region III Cordillera Administrative Region Librarians Chapter
CVRLC shall be composed of librarians from the six (6) provinces which constitute Region III namely: Bataan, Bulacan, Nuava Ecija, Pampanga, Tarlac, and Zambales.
e. NCR National Capital Region Librarians Chapter
NCRLO shall be composed of librarians from the thirteen (13) cities and a four (4) municipalities which constitute NCR namely: the cities of Caloocan, Las Piňass, Makati, Mandaluyong, Manila Marikina, Muntinlupa, Paranaque, Pasay, Pasig, Quezon, Taguig, and Valenzuela, and the municipalities of Malabon, Navotas, Pateros, and San Juan.
f. Region IV Southern Tagalog Region Librarians Chapter
STRLC shall be composed of librarians from the eleven (11) provinces which constitute Southern Tagalog namely: Aurora, Batangas, Cavite, Laguna, Marinduque, Occidental Mindoro, Oriental Mindoro, Palawan, Quezon, Rizal, and Romblon.
g. Region V Bicol Region Librarians Chapter
BRLC shall be composed of librarians from the six (6) provinces which constitute Region. V namely: Albay, Camarines Norte, Camarines Sur, Masbate, and Sorsogon.
h. Region VI Western Visayas Region Librarians Chapter
WVRLC shall be composed of librarians from the six (6) provinces which constitute Region. VI namely: Aklan, Antique, Capiz, Guimaras, Iloilo, and Negros,Occidental
i. Region VII Central Visayas Region Librarians Chapter
CVRLC shall be composed of librarians from the four (4) provinces which constitute Region. VII namely: Bohol, Cebu, Negros Oriwntal and Siquijor.
j. Region VIII Easternl Visayas Region Librarians Chapter
EVRLC shall be composed of librarians from the six (6) provinces which constitute Region. VIII namely: Bilaran, Eastern Samar, Leyte, Nothern Samar, Western Samar, and Southern Leyte.
k. Region IX Western Mindanao Region Librarians Chapter
WMRLC shall be composed of librarians from the three (3) provinces which constitute Region. IX namely: Basilan, Zamboanga del Norte, and Zamboanga del Sur.
l. Region X Northern Mindanao Region Librarians Chapter
NMRLC shall be composed of librarians from the four (4) provinces which constitute Region. X namely: Bukidnon, Camiguin, Misamis Occidental and Misamis Oriental.
m. Region XI Southern Mindanao Region Librarians Chapter
SMRLC shall be composed of librarians from the six (6) provinces which constitute Region. XI namely: Compostela Valley, Davao del Norte, Davao del Sur, Davao Oriental, South Cotabato, and Sarangani.
n. Region XII Mindanao Region Librarians Chapter
MRLC shall be composed of librarians from the three (3) provinces and two (2) cities which constitute Region. XII namely: Lanao del Norte, North Cotabato, Sultan Kudarat, Cotabato, City, and Marawi City.
o.ARMM Autonomous Region for Muslim Mindanao Librarians Chapter ARMMLC shall be composed of librarians from the four(4) provinces which constitute the ARMM namely: Lanao del Sur, Maguindanao, Sulu, and Tawi-Tawi.
p.CARAGA CARAGA Region Librarians Chapter
CRLC shall be composed of librarians from the four 4) provinces which constitute CARAGA, namely Agusan, del Norte Agusan, del Sur, Surigao del Norte, and Surigao del Sur.
Section 2. DUTIES AND POWERS. Each Chapter shall conduct its respective business and affairs and shall perform acts that shall advance librarianship and protect the rights and interests of its members.
Section 3. OFFICERS Each Chapter shall have seven (7) members of the Board of Trustee, hereinafter referred as Chapter Board , and shall elect from among themselves the following officers President, V ice –President, Secretary, Treasurer, Auditor, Public Relations Officer.
Section 4. REPRESENTATION. Representation of each Chapter in the House of Delegates shall be, as provided for in Section 2, Article IV of this By-Laws.
Section 5. MEMBERSHIP. The Asssociation shall be comprised of regular honorary and sustaining members
Regular Member. A regular member is a bona fide librarian who holds a certificate of registration and valid professional ID issued by the Professional Regulation Commission He / She shall be assessed membership fees and annual dues as prescribed in the Art.III
Honorary Member. An honorary member is a person who has been conferred by the National Board as worthy of the honor of membership in the Association by reason of an outstanding contribution to the advancement of librarianship in the country. Honorary members shall be exempt from payment of fees and duties
Sustaining Member. Sustaining members are library associations, firms, agencies or institutions interested in supporting the objectives and programs of the association. They shall be assessed fees and annual dues as prescribed in Art. III.
Section 6. PLACE OF MEMBERSHIP .A regular member must seek membership in the Chapter where his / her office or residence is located. In no case can one be a member of more than one chapter. An honorary member must be conferred membership by the chapter where such a member resides or holds office. Sustaining members must seek membership from the Chapter where the office or firm is located.
Section 7. MEMBERS IN GOOD STANDING Every member who has paid membership fees and annual dues and who is not under suspension from the practice of librarianship is a member of good standing.
Section 8. TERMINATIO & REINSTATEMENT OF MEMBERSHIP. .Membership and reinstatement of membership to the association shall be made in accordance with rules and regulations as maybe prescribed by the National Board
DUES AND FEES
Section 1. MEMBERSHIP FEES / ANNUAL DUES. A regular member shall be assessed a membership fee of Three Hundred Pesos (P 300.00) upon approval of his / her application of membership to the Association. Thereafter, an annual dues of Two Hundred Pesos (P200.00) shall be assessed each member every 31st day of March of each year at the National Office or at a Chapter Office.
The membership fees / annual dues are subject to increase as may be determined and approved by the National Board.
Section 2. ALLOCATION OF FEES / DUES. Membership and Annual Dues shall be apportioned as follows : Chapter Share 50% ; National Share 40% ; Welfare Fund 10%.
Section 3. REMITTANCE OF FEES / DUES. On or before the 30th of April, every Chapter shall remit dues & fees for the ensuing calendar year corresponding to the number of regular members in the roster or each Chapter.
Section 4. DELINQUENT CHAPTER. Any Chapter which has not paid the dues & fees for any calendar year on or before April 30 of the immediately preceding calendar year shall be considered delinquent chapter.
HOUSE OF DELEGATES
Section 1. HOUSE OF DELEGATES. There shall be a House of Delegates which shall be a deliberative body of the Association and its resolution shall bind the Association. The House shall elect the National Officers at its Annual Business Meeting.
Section 2. COMPOSITION. The members of the House of Delegate shall consist of the President, Vice-President and a third member of each chapter chosen by its respective Board. No third member of each chapter may be a delegate for more than two successive terms unless he/she becomes President or Vice-President of his/her chapter at the end of his/her second term as delegate.
Section 3. TERMS OF OFFICE. The term or office of the delegates shall commence on the opening date of the Annual Business Meeting of the House and shall end on the day immediately preceding the opening date of the next succeeding Annual Business Meeting.
Section 4. OFFICERS. The Officer of the House shall consist of Chairperson and Vice-Chairperson who shall be elected by the members of the House and a Secretary who shall be appointed by the Chairperson. The secretary may or not be a member of the House. They shall be elected and appointed on the first day of the Annual Business Meeting, and shall hold office upon their induction until the last day of Annual Business Meeting until their successors shall have been duly chosen and qualified. Upon election and appointment as officers of the House, they shall not be elected to the National Board during their incumbency as such officers. The Chairperson shall preside at all Annual Business Meeting of the House and shall be an ex-officio member of the National Board and shall not be entitled to vote.
Section 5. ANNUAL BUSINESS MEETING. The House shall hold an Annual Business at any time during the month of November for the election of the officers of the National Board, the reading and discussion of reports including the report by the President on the state of the Association, report of the Chairperson of the House on the last Annual Business Meeting and such other matters as may be included in the Agenda.
A majority of the member delegates in the session shall constitute a quorum to do business.
NATIONAL BOARD OF TRUSTEES
Section 1. DUTIES AND POWERS There shall be a National Board of Trustees, which shall take charge of the affairs and activities of the Association. It shall have the authority, inter alia, to
a. Make appropriation and authorize disbursements from the funds of the Association;
b. Receive, consider and act on the reports and recommendations submitted by the House of Delegates or its committees;
c. Provide for the publications of the Philippine Librarians Association, Inc.;
d. Fill vacancies, however arising, in the Board and in the position of officers of the Association;
e. Impose special assessments for specific national purposes; and impose in proper cases sanctions for the nonpayment or delinquency in the payment thereof;
f. Coordinate and supervise the activities of all chapters for the purpose of promoting maximum librarian participation in the Association affairs, and effective administration and operation of the organization;
g. Prescribe such rules and regulations consistent here with as may be necessary and proper to carry out the objectives and purposes of the Association; and
h. Perform such other function as may be necessary or expedient in the interest of the Association.
Section 2. COMPOSITION. The member of the National Board shall consist of all the incumbent Trustees representing sixteen (16) Chapters on the basis of not more than one representation from each Chapter. No incumbent officer of the House may be member of the National Board.
Section 3. NATIONAL OFFICERS. The Association shall have a President, Executive Vice-President, Secretary, Treasurer, Auditor and Public Relation Officer who shall be elected by the House of Delegates from among the members of the National Board during the Annual Business Meeting. The Secretary shall be appointed by the President who may or may not be a member of the House.
Section 4. MEETINGS. The National Board shall regularly once every three months on such date and at such time and place as it may designate. A majority of the Board shall constitute a quorum to do business. Special meetings may be called by the President or upon written request of five members of the National Board.
Section 5. VACANCIES. In the event that a vacancy in the membership of the National Board, the remaining members of the National Board constituting a majority vote, shall appoint a successors from among the candidates for members of the Board obtaining the next highest number of votes in the immediate past elections to serve the unexpired portion of the term.
DUTIES OF OFFICERS
Section 1. PRESIDENT. The President shall be the chief executive of the Association and shall preside at all meetings of the Board. From his/her assumption to office and for the duration of his/her term, the President shall disassociate himself/herself from any and all activities that may in one way or another restrict or hamper the effective exercise of his/her powers and performance of his/her functions and duties. At the Annual Business Meeting, he/she shall report to the Delegates during the Annual Business Meeting the general state of the Association. In the event of the resignation, removal or death of both the President and the Vice-President, the Board shall elect an acting President to hold office for the unexpired portion of the term or during the period of disability.
Section 2. VICE-PRESIDENT The Executive Vice-President, shall exercise the powers and perform the functions and duties of the President during the absence or inability of the latter to seat; he shall perform such other functions and duties as are assigned to him/her by the President and the National Board.
Section 3. SECRETARY The Secretary, shall attend all meetings of the National Board and keep a record of all the proceedings thereof; prepare and maintain a register of all committees of their election or appointment; cause to be prepared the necessary official ballots for the election of the Board and perform such other duties as are assigned to him/her by these By-laws, by the President, and by the Board.
Section 4. TREASURER The Treasurer, shall collect, receive, record and disburse all funds of the Association. However, no disbursement shall be made except over his/her signature, countersigned by the President or in the absence or inability of the latter, by the Executive Vice-President, or in the absence or inability of both, by the Trustee so designed to act in their stead. He/She shall render reports of receipts and disbursements as required by the National Board; assist in the preparation of the annual budget; and perform such other duties as maybe assigned to him/her by these By-laws, by the President, and by the National Board.
Section 5. AUDITOR The Auditor shall be responsible for ensuring that all disbursements of the Association’s funds are in order. He/She shall examine the evidence of each disbursement of funds to ensure that it complies with the National Board’s authority. Review the monthly financial statement prepared by the Treasurer and sign the same to certify to its accuracy and authenticity and perform other tasks inherent to the position, and / or as maybe assigned by the President of the National Board.
Section 6. PUBLIC RELATIONS OFFICERS The Public Relations Officer shall be responsible for ensuring the proper projection of the positive image of librarians, the profession, and the Association. He/She shall disseminate through whatever practical means, information on the plans, programs, projects and activities of the Association for wider and better appreciation in Philippine society of the role and functions of librarians, librarianship and the Association and perform other tasks as may be necessary to achieve the objectives of the Association as maybe decided by the National Board.
Section 1. COMMITTEES. The National Board shall establish and maintain national standing and special committees to assist in the implementation of the plans, programs and activities of the Association.
A. Standing Committees.
1. Committee on Recognition – The Committee shall be responsible for the annual selection of the different award to librarians for their outstanding contributions that brought prestige to the profession. It shall recommend deserving recipient of awards, plaques, and certificates for the approval of the National Board. It shall also be responsible for the selection of the Outstanding Professional sponsored by PRC and to serve PRC criteria on selection.
2. Committee on Continuing Professional Education – The Committee shall be responsible for the planning and implementing of programs on continuing professional education to further the professional growth and development of librarians.
3. Committee on Advocacy – The Committee shall be responsible for addressing matters affecting Philippine librarianship, the librarians and the objectives of the Association. These shall include existing / proposed legislations, the Articles of Incorporation and By-laws of the Association.
4. Committee on Publications – The Committee shall be in-charge of the publication of PLAI Journal/Newsletter and other publications as may be decided by the National Board.
5. Committee on convention – The Committee shall be responsible in the preparation and conduct of an Annual National Congress.
6. Committee on Chapter Affairs – The Committee shall coordinate the activities of all Chapters and make recommendations as necessary.
B. Special Committees.
1. Committee on Nomination for the Professional Regulatory Board (PRB) for Librarians – The Committee shall be responsible in the selection of the members of the PRB for Librarians.
2. Committee on National Book Week – The Committee shall be responsible for the successful celebration of the National Book Week ensuring the proper and timely preparation and funding of the planned activities.
Section 2. COMPOSITION – Each Committee shall be composed of such number of members as the National Board may decide. The Committees shall be chaired by an active member of the Association and shall be appointed by the President with the approval of the National Board. The members of the Committees shall be appointed by the Committee Chairperson with the approval of the National Board.
Section 3. PLANS AND REPORTS – The Committees shall prepare and submit plans and programs with the corresponding budget 30 days after their appointment. It shall implement approved plans and programs, monitor and evaluate the same with written reports after the end of each activity.
NOMINATIONS AND ELECTIONS
Section 1. NOMINATION. On the first day of the Annual Business Meeting of the House of Delegates held for the Election of the officers of the National Board, the Delegates shall choose the nominees for the position of national officer from among the member of the National Board.
Section 2. ELECTION The preparation of all elections shall be the responsibility and supervision of the Chairman. Any violation of the election rules shall be a ground for the disqualification of a candidate.
Section 3. BOARD OF CANVASSERS The Chairperson of the House shall appoint a Board of Canvassers consisting of at least five delegates which shall canvass all the votes cast in the election. The Board of Canvassers shall certify to the correctness of the tally made by them.
Section 4. PROCLAMATION OF WINNERS Elections shall be determined by plurality vote. The nominees receiving the highest number of votes, shall be declared and certified elected by the Chairperson of the House. The Secretary of the House shall keep all the proceedings of the elections.
Section 5. ELECTION PROTESTS Any election protest shall immediately be filed with the Chairperson of the House of Delegates by a written petition setting forth the ground therefore. The Chairman shall forthwith create a committee of three delegates who were not candidates to any position in the elections past held to consider and hear the petition with due notice to the contending parties. The findings of the Committee shall be forwarded to the Chair for final adjudication.
Section 1. These By-laws may be amended by a two-thirds (2/3) vote of the members present in the Annual Business Meeting of the House of Delegates or in a special meeting called for the purpose.
Section 2. These By-laws may be proposed upon recommendation of the Committee on Advocacy as approved by the National Board.
Section 1. The Articles of Incorporation and By-laws on the Association and its subsequent amendment and repeal shall take effect upon the approval of the Securities and Exchange Commission.
Friday, January 12, 2007
PLAI-Cagayan Valley Region Librarians Council