Monday, October 29, 2007

Free Library Automation Software

Dear Fellow Librarians,

Having problems obtaining funds to automate your library/information center? Automation need not be expensive. Save hundred of thousands of pesos, GET the LIBRO SYSTEM: Iconium (Access 2000/2003) or Luna (Access 2000/2003) or Rizal (mySQL), Mabini (SQL) edition for FREE!

You may contact me at 455-5678, 09228149237, 09228149236; Email: rej2k2@yahoo. com
rej2k2@gmail. com or visit my library at Environmental Studies Institute at Miriam College to see the interface and its actual opertaions.

The LIBRRO SYSTEM provides full module, bears unique features, sports a good interface, very functional, it run on stand-alone or networking system, is easy to maintain and is comparable with international library automation systems.

Modules of LIBRO SYSTEM:

1. Cataloguing and data entry of pre-defined databases
2. Indexing
3. Circulation
4. Acquisition
5. Inventory
6. Serials management
7. Reports
8. Clientele monitoring and counter
9. OPAC and Visual search engine
10. MARC utilities
11. Barcode generation
12. Can launch Electronic resources

The CD installer is really free. Come for a one-on-one training for a mere P5,000 training fee on how to use the library system, system support through text, telephone call or email. No hidden nor additional costs. CALL OR VISIT US NOW to see for yourself.

The library system is currently being used by the following institutions:

Siena College Quezon City
St. Scolastica College-Westgrove, Silang Cavite
Environmental Studies Institute, Miriam College
Infant Jesus Academy, Marikina
Miriam College High School Archive
Sta. Isabel College, Manila
Association of Seventh-Day Adventist Librarian (Asia) c/o Mr. Hermie Pasamba
Divine Word College Calapan
Manila Presbyterian Theological Seminary
Sto. Nino Catholic School, Taguig City
Lyceum of the Philippines University, Intramuros
St. John’s Institute, Bacolod City
Pampanga High School, San Fernando, Pampanga
Benedictine Nuns, Vigan, Ilocos Sur
STI College, Zamboanga
Biblical Seminary of the Philippines, Valenzuela City
Westminster Student Church, Valenzuela City
Mindanao State University – Maguindanao
Asian Federation of Against Involuntary Disappearance
University of Manila
Lyceum Institute of Technology, Calamba, Laguna
Congressional National High School, Dasmarinas, Cavite
Northern Cebu Colleges, Bogo City
Colegio Del Sto Nino, Magallanes St, Cebu City
St. Mary's Academy, Tomas Abella St. Cebu City
Mallig Plains College, Isabela
Naga College Foundation, Naga City
Naga Hope Christian School , Naga City
Canossa College, San Pablo City
Philippine National Police Library
Divine Light Academy – Cavite
Global City Innovative College
Philippine Daily Inquirer
St. Paul College - Paranaque
La Salle Antipolo
Globe Telecom
System Plus College Foundation (Pampanga)
University of Northeastern Philippines (Iriga City)
Hope Christian School
St. Stephen School
St. Jude Catholic School
Metro Manila College
Victory Christian School
Climate Change Information Center
Victory Leadership Institute
Splash Research Institute
Foundation for the Philippine Environment
Environmental Studies Institute, Miriam College
Haribon Foundation
Conservation International- Philippines
Foundation for Sustainable Society, Inc.
PNOC-ERDC Library (Quezon City)
PNOC Library (Fort Bonifacio)


Tuesday, October 23, 2007


By Anonymous

For Wrinkled Brows
Try the well-known cream,
It tones up the facial muscles,
Reduces wrinkles and is very uplifting.

For the Lips
Use the marvelous lipstick,
It is particularly good for lips that have been distorted by uncharitable gossip.

For Lovely Hands
There’s really only one preparation to use.
It is called GENEROSITY.
Get a large-size jar.

For Facial Tone
Expose the face to the morning air,
especially between six and eight o’clock.
The air on the way to Mass is especially refreshing and uplifting.

For Clear Eyes
Faithful care with that tried and true protective preparation, MODESTY.
For the best results we recommend that you carry it with you wherever you go

Monday, October 22, 2007

PLAI-CVRLC is one year old

The Philippine Librarians Association, Inc.-Cagayan Valley Region Librarians Council is now on its first year of service. We are here to serve you and uplift our profession to the best we can.

To learn more about our web blog, please visit

To send messages for posting to our web blog, simply
send email to


PLAI-CVRLC Moderator

Sunday, October 21, 2007

Paper Anniversary of PLAI-CVRLC

The PLAI-Cagayan Valley Region Librarians Council was established in October 21, 2006. Ms. Susima L. Gonzales and Ms. Shirley Nava was the presiding president and secretary respectively during the election of officers.

2007 PLAI-CVRLC Officers

President: Dr. Enrique T. Cayaban, Director of Libraries
Saint Mary's University, Bayombong, Nueva Vizcaya

Vice-President: Mrs. Rosario M. Dionisio, Director of Libraries
University of La Salette, Santiago City, Isabela

Secretary: Miss Evelyn J. Rizardo, High School Librarian
Saint Mary's University, Bayombong, Nueva Vizcaya

Treasurer: Miss Dolores M. Ricardo, College Librarian
Isabela State University, Roxas, Isabela

Member: Miss Melba L. Baldonado, College Librarian
Quirino State College, Diffun, Quirino

Member: Mr. Ronald Allan T. Bautista, College Librarian
Mallig Plains Colleges, Inc., Mallig, Isabela

Member: Miss Elvira A. Zingapan, College Librarian
Medical College of Northern Philippines, PeƱablanca, Tuguegarao City

Chapter Board of Trustee: Dr. Enrique T. Cayaban
Saint Mary's University, Bayombong, Nueva Vizcaya

House of Delegates: Mr. David A. Cabonero, Periodicals Librarian
Saint Mary's University, Bayombong, Nueva Vizcaya


Chair: Mrs. Fely C. Baliton, Academic Librarian
Saint Mary's University, Bayombong, Nueva Vizcaya

Vice-Chair: Mrs. Cynthia G. Banzuela, School Librarian
Cagayan National High School, Tuguegarao City

Member: Mr. Romeo Ong-ongawan, Chief Librarian
Lyceum of Aparri, Aparri, Cagayan

Mr. Ronel Vergara, Chief Librarian
Saint Ferdinand College, Ilagan, Isabela

This activity was initiated by the Officers and Members of the Nueva Vizcaya Librarians Association, Inc.

To those who attended this activity last October 21, 2006, thank you very much for the support and your enthusiasm in uplifting of our profession here in Region 02.

Wednesday, October 17, 2007

Ways To Show Appreciation

There are numerous ways on how to show care, love and appreciation to your friends and love ones. Here are some ways to show appreciation. In our work environment as librarian, we can apply these little things but it will soothe our minds and soul.

1. Tell someone how sweet the scent of his/her perfume is.
2. Text an inspiring thought or message.
3. Compliment of his/her manner of dressing.
4. Send a card to someone even if there is no occasion.
5. If it rains, do not frown. It is a blessing from God.
6. Smiling is contagious, start spreading it.
7. Pat yourself on the back for a job well done.
8. Acknowledge the good points/qualities of a person.
9. Do favors for him.
10. Treat him for snack or lunch.
11. Always keep your promises.
12. Send flowers, chocolates or card.
13. Introduce him/her to your loved ones.
14. Learn to say “Thank you,” “Sorry,” and “Excuse me.”
15. Give a tap on his shoulder.
16. Give token as a remembrance.
17. Affirm yourself once a day.
18. Give credit for strengths that you see in others.
19. Praise small successes.
20. Be the first one to greet people who enter your office.

Tuesday, October 16, 2007

National Book Week Celebration 2007

"Family Literacy: Reading Begins With Us"

The family is the basic unit of a society. It is in the family where we acquire education first. The parents have a great responsibility in the upbringing or childrearing of their children. The traits, behavior and attitudes of children largely depend on the examples set by the parent and how they discipline their children.

This November 2007, we are celebrating the 73rd National Book Week. In this activity, we can market our library. We can make use of the 4 P's of Marketing - Price, Product, Place, and Promotion. In choosing programs for your marketing plan, consider each of the marketing 4 Ps ― price, product, place (distribution), and promotion of equal importance. You are likely to find the results much better in giving service to users.

Sunday, October 7, 2007

Ten Commandments for Maintaining Good Interpersonal Relationships

by Dr. James Lundy

1. Be friendly and cheerful.

2. Speak less than you listen.

3. Maintain a calm manner, remembering that the way you say something may be more significant than what you say.

4. Keep an open mind and avoid defensiveness.

5. maintain a balance between constructive criticism and praise

6. Remember that it is amazing what you can get done when you give credit where (and when) it is due.

7. Keep others informed in a positive way.

8. Avoid gossip, negative comments about others, and the spreading of rumors.

9. Be sensitive and considerate about the limitations, failing, and anxieties of others.

10. Hold others in high esteem.

Ten Commandments of Customer-Centered Public Services in Libraries

by Vyasamoorthy

1. A customer is the most important person in any library.

2. A customer is not dependent upon us – we are dependent upon him.

3. A customer is not an interruption of our work – he is the purpose for it.

4. A customer does a favor when he calls – we are not doing him a favor by serving him.

5. A customer is a part of our library – not an outsider.

6. A customer is not a cold statistics – he is flesh and blood human being with feelings and emotions like our own

7. A customer is not someone to argue or match wits with.

8. A customer is one who brings us his wants – it is our job to fill those wants

9. A customer is deserving of the most courteous and attentive treatment we can give him.

10. A customer is the life-blood of every facet of library work and library service.

Ten Commandments of Human Relations

1. Speak to people. There is nothing as nice as a cheerful word of greeting.

2. Smile at people. It takes 65 muscles to frown; only 15 to smile.

3. Call people by name. The sweetest music to anyone’s ears is the sound of his own name.

4. Be friendly and helpful. If you would have friends, be friendly.

5. Be cordial. Speak and act as if everything you do were a genuine pleasure.

6. Be genuinely interested with people. You can like everybody if you try.

7. Be generous with praise – cautious with criticism.

8. Be considerate with the feelings of others. It will be appreciated.

9. Be thoughtful of the opinion of others. There are three sides to controversy --
yours - the other fellow’s - and the right one.

10. Be alert to give service. What counts most in life is what we do for others.


Ten Commandments of Good Organization

By American Management Association

1. Definite and clear-cut responsibilities should be assigned to each executive.

2. Responsibility should always be coupled with corresponding authority.

3. No change should be made in the scope of responsibilities of a position without a definite understanding on the part of all persons concerned.

4. No executive or employee, occupying a single position in the organization should be subject to definite orders from more than one source.

5. No orders should be given to subordinates over the head of a responsible executive.

6. Criticisms of subordinates should, whenever possible, be made privately, and in no case should a subordinate be criticized in the presence of executives or employees of equal or lower rank.

7. No dispute or difference between executives or employees as to authority or responsibilities should be considered too trivial for prompt and careful adjudication.

8. Promotions, wage changes, and disciplinary action should always be approved by the executive immediately superior to the one directly responsible.

9. No executive or employee should be required, or expected, to be at the same time an assistant to, and critic of another.

10. Any executive whose work is subject to regular inspection should, whenever practicable, be given the assistance and facilities necessary to enable him to maintain independent check of the quality of his work.

Tuesday, October 2, 2007

The Proposed New Public Library Standards

Note: This will be presented in a forum/public hearing which will be held on October 10, 2007 Wednesday at the National Library Auditorium at 9:00 A.M.

Standard I. Mission, Goals and Objectives

A. To provide library and information service to the needs of the community,

B. To build within each library an information center about its
respective community – its resources, history, people, customs and traditions, etc., and

C. To develop nationally, a network and linkages among public libraries with the National Library as the center to facilitate research reference needs of patrons.

Standard II. Administration

A. Each public library shall operate under the administrative supervision of the local government unit and under the technical supervision of the National Library,

B. A public library shall be managed by a professional librarian,

C. The public library as a local government entity shall have, as its immediate superior, the local chief executive or any legally designated local official in accordance with the Local Government Code.

Standard III. Human Resources

A. The public library shall be manned by qualified and professionally trained librarians and shall be supported by support services staff,

B. Qualification and Number of staff – the number of staff in a public library shall depend on the population served and the size of the collection;

1. The head of the public library should be a professional Librarian.

2. The non-professional staff should conform to existing laws and government regulations.

2.1 Regional, congressional district, provincial and city libraries at least four professional librarians, three support services staff excluding those holding non-classified positions like utility workers, etc. Public libraries of first class municipalities shall have at least two professional librarians and adequate support/non-professional staff as needed and for lower class municipalities including barangay reading centers, there should be at least one full time library staff, and, if fund allows, one clerk and one utility worker.

2.2 The increase in the number of library staff depends on the increase of population of the community served. For every increase of 50,000 people, a corresponding increase of one professional and one support staff is suggested.

3. Professional librarians are individuals who are license holders.

4. Librarians shall be appointed to any of the following positions in the plantilla of positions provided by civil service servants in the local government units in accordance with the Salary Standardization Scheme for Government Workers

4.1 Congressional, provincial and city libraries

Librarian IV -- SG 22
Librarian V -- SG 24

4.2 City and municipal Libraries

Librarian III -- SG 18

4.3 Other libraries – depending on the class

Librarian I -- SG 10
Librarian II -- SG 14

5. Support Services Staff – Salary grade in accordance with RA 7743

5.1 Technical staff shall possess diploma or certificate of two-year computer education or its equivalent and with the required civil service eligibility;

5.2 Clerical staff shall have finished special studies in Secretarial Science and with required civil service eligibility;

5.3 Library aides should have at least two years library work experience

6. Other Staff

The public library should have, depending on its size and availability of funds, the following maintenance personnel in accordance with Civil Service Commission Memorandum Circular No. 10

6.1 Library equipment operator for the photocopying machine; microfilm reader/printer, overhead projector;

6.2 Bindery personnel

6.3 Messengerial staff laiason personnel; and

6.4 Utility worker

Standard IV. Collection Development

The Collection must reflect the objectives of the library and the needs of the community served.

A. The collect ion shall include books, multi-media and other non-book materials such as those in the state-of-the-art technologies, periodicals, maps, pamphlets, and other audiovisual materials.

B. The library shall maintain the local history collection.

C. The size of the library collection is dependent on the allocation from the National Library and from the budget funds provided by the local government unit in the annual appropriations

D. A minimum of initial collection of 3000 volumes of books is deemed appropriate for public libraries in the regions, provinces, cities and first class municipalities regardless of their population.

E. For libraries in municipalities lower than the first class, an initial book collection of 2000 is recommended as starting collection while for barangay reading centers, 500 volumes is recommended.

F. Selection and acquisition of books and other library materials shall rest on the librarian with the assistance of her professional staff. Materials for acquisition recommendations by library clientele shall be considered.

G. A provision for at least 10% annual increase of the collection must be provided each of any library category.

Standard V. Services and Utilization

A. Library services shall be provided with the highest degree of efficiency and integrity in keeping in mind that the public library is a service agency of the government for the people;

B. The library shall reflect the needs of the community which shall include books, pamphlets, ephemeral materials, non-print materials, classified and cataloged according to the standards for easy access and retrieval;

C. Open shelves system shall be promoted to give users the free access to all materials;

D. The library shall maintain local historical and cultural materials for preservation and conservation;

E. The library shall provide materials for wholesome development of the community regardless of age, creed, religion and cultural affiliations;

F. The library shall observe library hours for the maximum
benefit of the community;

G. The library shall initiate the organization of groups or volunteers to handle fund raising to financially support the library and handle activities such as storytelling and book talks for the children; book discussions, exhibits; poetry interpretation, play reading, lectures, demonstrations, puppet shows, etc.

H. For library promotion activities, the following services shall be encouraged:

1. Reference and research service

2. Circulation and books for home use

3. Organization and maintenance of a children’s section

4. Reading guidance for children and out of school youth

5. Outreach programs and services especially to depressed areas of the community

6. Organization of Friends Group to act as support of the Library

Standard VI. Physical Facilities

A. Building

1. Site

1.1 The library shall be centrally located within the Community and not to be annexed to other agencies.

1.2 The library shall be accessible to all library users by all means of transportation.

1.3 In the development plan of the local government unit, the library shall be a component of an integrated cultural complex

1.4 The building shall provide access to physically disabled individuals

2. Size

2.1 Size of the public library shall consider the following:
community population, the growing library collection, size of library staff and services to be rendered.

2.1 Each library shall provide
Provide adequate space for reading areas: stack area, work room, multimedia room, storage room, staff lounge, toilets for the library staff and for the public; and space for other facilities.

2.3 Provision shall be made for a minimum seating capacity of 48-60 people at any one time for regional, provincial, city and first class municipal libraries and at least 36-48 for other municipalities and at least 12-24 for barangay reading centers

B. Equipment

1.Equipment and furniture shall be adequate to generate an environment conducive for the pleasant and effective use of the materials and services.

2.Furniture shall be functional and in harmony with the architecture of the building.

3. Equipment shall be selected properly in such a way that they will help in the efficient operation of the library to keep abreast with the time.

4. Layout of equipment and furniture shall allow the smooth mobility of readers and materials.

Standard VII. Information Technology Facilities and Services

The public library shall have facilities for information technology and communication services.

Standard VIII. Financial Resources

A. The public library shall be provided with adequate and
reasonable budgetary appropriations to carry out effectively its plans and programs.

B. The library budget shall cover the following items:

1. Personal Services to include salaries and wages and other benefits common and due to all civil service servants

2. Maintenance and other operating expenses (MOOE) to include among other funds for travel expenses, attendance to seminars, trainings, conferences, etc. subscriptions to serials, newspapers and periodicals,

3. Capital Outlay to include funds to purchase library equipment, information technology equipment and materials, furniture and other reference materials.

4. The library budget shall be adjusted annually as the need arises to make relevant with the time.

Standard IX. Linkages and Networking

Public libraries must encourage networking/resource sharing to enrich their collections subject to existing rules and regulations.

Committee Chairs and Members

Chair: Dir. Prudencuana C. Cruz
Co-Chair: Ms. Flora
Mr. Sancho A. Domenden
Ms. Fe Requilman

NOTE: Ms. Susima L. Gonzales participated in all committee meetings representing PLAI.

The Proposed New Special Library Standards

Note: This will be presented in a forum/public hearing which will be held on October 10, 2007 Wednesday at the National Library Auditorium at 9:00 A.M.

Standard I. Mission, Goals and Objectives

A. General Statement

To provide efficient accurate, relevant and timely information service to its respective institution through a systematically organized collection; maintain a proactive role as information provider and disseminator to be globally competitive; as well as uphold and promote the principles of high ethical standards of library profession at all times.

B. Specific

1. Update library reference collection and information resources in whatever for the information appears.

2. Upgrade library tools, equipment, facilities as well as needed applicable technologies as maybe necessary for the effective and wider dissemination
decentralization of information to its internal and external clients; and

3. Maintain written manuals of operations, which shall include library policies, procedure and regulations reviewed and revised regularly as circumstances may require to adopt to the changing needs.

Standard II. Administration

A. Library Administrator/Manager

1. As an independent unit of the organization it serve, special libraries shall be administered and managed by a librarian possessing the required expertise, subject specialization, education, experience and other qualifications provided for under R.A. 9246 other wise known as “Philippine Librarianship Act of 2003” to ensure effective, efficient and productive operation of library at all times.

2. To ensure that library staff /personnel are qualified for the job, hiring of employees shall be vested on the library administrator or director who shall be directly responsible to the appropriate hierarchy of the governing body of the institution they serve.

3. The library administrator / director in collaboration with the management or appropriate committee whichever is applicable shall have the authority to select and recommend reference materials to be purchased. To safeguard the library collections same should ensure librarians by the responsible institutions to secure the collections. The library collections should also be insured against natural disaster, grave theft, losses, etc.

B. Social Responsibility

As center of information special libraries shall provide its users equal access to library collection, equipment and technologies in accord-ance with the institutions existing rules and regulations. A wide collection of reference shall be made available to scholarly research and studies to encourage and enable everyone to make use of information and learning resources through information and communication technology.

Standard III. Human Resources

A. Recruitment and Selection -- depends on the recruitment policy of the office or institution and the prevailing Philippine laws.

B. Qualifications -- The library shall be headed by a professional librarian

Library personnel shall consist of the following:

1. Professional staff – The minimum requirement is one (1) professional staff equipped with the subject specialization of said library such as law, business, banking, medical, etc.

2. Para-professional staff – Should be college degree holder with knowledge of Information technology; or in government agencies or institutions, civil service eligibility is required.

3. Messenger/Utility support staff – College degree is ideal. However, undergraduates may qualify for the position.

C. Number of the Library Staff – the number of the library staff is dependent on the following:

1. Mission vision of the library
2. Type of special library

2.1 Government – Plantilla as approved by Civil Service Commission/Department of Budget and Management

2.2 Private – Management policy as to the distribution of staff for the whole institution including the salary scale and internal policies.

3.Type of Service

D. Training of Staff for Continuing Professional Education

1. There must be a separate and distinct continuing education for librarians and for the support staff provided by accredited library associations and providers

2. The staff may attend institution sponsored training, workshop, etc.

Standard IV. Collection Development

A. Collection Development -- is dependent on the following:

1. Scope is dependent on the mission/vision, function and type of library service for each institution.

2. Size is likewise dependent on the same criteria

3. Growth of the collection is dependent on the budget allotment or fund allocation of the institution.

B. Organization

1. Collection must be systematically organized according to generally accepted standard classification, e.g. Dewey Decimal Classification (DDC), Library of Congress (LC), and other recognized classification scheme.

2. Indexing should be observed.

Standard V. Services and Utilization

A, General – the library should provide information services pertinent to the institution’s information requirements.

B. Special – the specialized library must provide materials and services appropriate to the organization’s goal, size, number of staff and institutional responsibilities taking into consideration availability of other information resources.

C. Library hours/Guidelines – accessibility to the library services shall be during regular office hours and may be rendered beyond regular hours as the need arises.

D. Technical Services

1. Acquisitions
2. Cataloging and classification
3. Indexing

E. Reader Services

1. Circulation
2. Reference
3. Periodicals
4. Audiovisual
5. Interlibrary loan/Resource sharing
6. Photocopying

Standard VI. Physical Facilities

A. Location – the library shall be centrally and conveniently accessible to the institution it serves.

B. Physical arrangement is dependent on the following:

1. Research needs of its primary users
2. Space available for the library
3. Classification scheme use

C. Space Allocation
1. Reading Area
2. Technical Services area
3. Stack and other Shelf Areas
4. Other areas as may be needed as required

D. Levels of Recommended Illumination as required by the NBC

Location Lumen/Meter

Reading Room 7.532
Storage (shelves
and files) 3.228
Staff areas 7.532

E. Furniture and Equipment

The library shall provide adequate standard furniture and equipment for the needs of the users, collections and library staff.
1. Equipment
Basic requirements
Photocopying machines
Computer hardware (with printer and scanner)
Air conditioning unit
Emergency light
Telephone landline

Optional Requirements
Online facilities
Television monitor
Video camera
Audiocassette recorder

2. Furniture
Computer tables and swivel chairs
Office staff desks and chairs
Cabinet for storage of supplies
Filing cabinets for vertical files
Magazine newspaper rack or stand
Reading tables and chairs
Book Shelves
Bulletin Board display

F. Security and Control Measures -- To safeguard the library, security and control measures should be provided as follows:

Emergency exits
Fire Extinguishers
Emergency warning device
Security system
Electronic surveillance system

Standard VII. Information Technology Facilities and Services

The special library shall have facilities for information technology and communication services.

Standard VIII. Financial Resources

The special library shall be provided with adequate and continuing budgetary support as a separate item from the budget of the office of which it is a unit. The library budget shall be dependent on its program/projects for the ensuing year.

A.The total library budget shall cover the personnel, operating and other necessary capital expenditures required to sustain an effective professional library service.

B.The library shall prepare an annual budget.

Standard IX. Linkages and Networking

Special libraries must encourage resource sharing to enrich their collections subject to existing policies of institutions and government rules and regulations.

Committee Chairs and Members

Chair: Ms. Milagros Santos Ong
Co- Chair: Ms. Helen C. de Castro
Ms. Ms. Maria Luz Salting-Verdejo
Ms. Erlinda Sb. Mimay

NOTE: Ms. Susima L. Gonzales participated in all committee meetings representing PLAI.

The Proposed New Academic Library Standards

Note: This will be presented in a forum/public hearing which will be held on October 10, 2007 Wednesday at the National Library Auditorium at 9:00 A.M.

Standard I. Mission, Goals and Objectives

A. The academic library shall develop an explicit statement of its mission in conformity with the mandate of the parent institution with the mandate of the parent institution.

B. The development of library mission and goals shall be the
responsibility of the library head and staff in consultation with the officials of the parent institution.

C. The statement of library objectives shall be reviewed periodically and revised as necessary.

Standard II. Administration

A. The supervision and control of the academic library shall be clearly defined within the organizational structure of the parent institution.

B. The academic library shall be administered and supervised by a full time professional librarian with at least Masters Degree in Library and Information Science.

C. The academic library shall have an advisory library committee composed of representatives of the faculty and students.

D. The academic library shall formulate a development plan which shall include a program for a continued development and improvement of library resources and services.

Standard III. Human Resources

A. The academic library shall have a sufficient number and variety of staff to develop, organize and maintain the collection and provide information and reference service to meet the needs of its clientele.

1. Size

1.1 The size and qualifications of staff shall be determined by several factors, including size and scope of collection, number of hours, rate of acquisition, rate of circulation, nature of processing and nature of service demand.

1. 2 Ratio of professional librarians and other staff vary depending upon the range of operations and services provided by the library and upon its total workload requirements.

For the first 500 students: One full time professional librarian And two full time clerical staff

For every additional 1000 students - 1 additional full time professional librarian

B. Qualifications

1. Professional Staff
The professional staff includes the head librarian and staff doing professional work. The Head Librarian must be a Master’s Degree holder in Library and Information Science (MLIS) for the college Library. For the university library , a Master’s Degree in Library and Information Science (MLIS) preferably pursuing a Ph. D. in any program.

The qualifications of a professional staff shall be at least:

For college library – Bachelors Degree in Library and Information Science

For University Library - Masters Degree in Library/Information Science

2. Support Staff
The support staff includes the paraprofessionals and staff doing clerical work. The educational qualifications for paraprofessionals shall be Bachelors degree in any related field in Library /Information Science and the clerical staff shall likewise be a Bachelors degree holder.

3. Status
Librarians shall be given faculty (academic) status with corresponding privileges and other benefits comparable to those of the faculty members.

4. A continuing staff development shall be provided with the corresponding financial assistance from the institution.

Standard IV. Collection Development

The academic library shall have library resources relevant to its mission, adequate in quality and quantity, helpful in serving the needs of scholarship and research, as well as progressively developing and growing in accordance with institutional development and expansion plans.

A. Collection Development

1. Collection development shall be the responsibility of the Advisory Library Committee.

2. The academic library shall have written collection development policies which shall be approved by the members of the Advisory Library Committee.

3. The academic library shall conduct periodic review of its
existing collection

B. Holdings

1. Size

1.1 A core collection of 5000 well selected titles for college libraries and 8,000 titles for university libraries is necessary for the college / university to effectively support its educational programs.

1.2 In addition to the core book collection, a core periodical collection of current and relevant titles (local and foreign) shall be provided. The recommended number of periodicals based on the enrollment as follows:

Enrollment Number of Periodical Titles
Less than 1,000 students 50 titles
1001 – 3000 students 75 titles
Over 3000 students 100 titles

1.3 Every major field of specialization shall be covered by at least 3 journal titles of undergraduate concentration, 6 journal titles of graduate concentration and 10 journal titles of doctoral work or its equivalent.

1.4 For reserve books, at least 1 copy for every 25 students shall be provided

1.5 Thirty percent (30%) of the collection shall be published within the last five (5) years.

1.6 Non-print resources and electronic/digital resources shall be made available through adequate facilities and equipment

1.7 The academic library shall provide Filipiniana materials equivalent to 15% of the total collection.

1.8 The annual growth rate of the collection shall be maintained in accordance with program offerings and enrollment

C. Organization

1. Library collection shall be organized to ensure efficient
identification and retrieved. It shall be cataloged, classified and or indexed according to accepted standards of bibliographic description and a system of classification.

2. The catalog shall be in format (card or electronic) that permits concurrent or simultaneous use by library clientele.

D. Preservation and Weeding

The academic library shall have a program for the preservation and weeding of its collection.

E. Security

1. The academic library shall have policies on security of its collection to safeguard the collection from damage, loss, mutilation and theft.

2. The academic library shall provide control and security measures in its building and facilities such as emergency exits, fire extinguishers, and built-in emergency lights

Standard V. Services and Utilization

A. The academic library shall provide services to its readers in support of the objectives of the parent institution. The productive use of library resources and facilities, by its clientele is an ultimate test of its effectiveness.

B. The Readers’ Services shall include the Reference and Information Services, Circulation, Library Instruction, Audiovisual, Electronic Resources, Photocopying and other services shall be provided by the academic library.

C The academic library shall open for an uninterrupted period weekdays and on Saturdays.

D. The academic library shall have equitable lending policies for its clientele.

E. The academic library shall make its collection and services accessible to all users.

F. The academic library shall promote its readers’ services program through regular announcement of its new acquisitions, conducting user orientation and other public relations activities.

Standard VI. Physical Facilities

A. The academic library shall have an adequate space and appropriate facilities which are accessible to the students, faculty and other users. It shall be designed to allow for future rearrangement and expansion.

B. The academic library shall have adequate space to accommodate the reading, and research needs of its clientele; to house the growing collections, the proper offices for staff, librarian’s office and storage space; and areas for special services such as the electronic and audiovisual programs.

C. The academic library shall have a seating capacity of not less than 15% of the total enrollment

D. The facilities of the academic library shall be adequate in size with proper lighting and ventilation furnished with functional furniture and equipment to encourage its maximum use and convenience of the clientele.

E. Facilities for people with disabilities (PWD) shall be provided.

Standard VII. Information Technology Facilities and Services

The academic library shall have facilities for information technology and communication services.

Standard VIII. Financial Resources

A. The academic library head shall prepare an annual budget covering the needs and priorities of the library in accordance with the existing policies of the parent institution.

B. The library fee shall be set at realistic level.

C.The academic library shall explore other ways of augmenting the library’s financial resources when the institutional funds are inadequate.

Standard IX. Linkages and Networking

A. The academic library shall explore internal and external linkages.

B. The academic library shall participate in inter-institutional activities and cooperative programs whereby a sharing of resources is encouraged.

Committee Chairs and Members

Chair: Dr. Nora Claraval
Co-Chair: Atty Antonio Santos
Dr. Teresita Hernandez
Ms. Rebecca Jocson
Ms. Teresita Moran

NOTE: Ms. Susima L. Gonzales participated in all committee meetings representing PLAI.

The Proposed New School Library and Media Center Standards

Note: This will be presented in a forum/public hearing which will be held on October 10, 2007 Wednesday at the National Library Auditorium at 9:00 A.M.

Standard I. Mission, Goals and Objectives

A. Clearly defined goals and objectives for the school library media center shall be established in terms of the philosophy, goals and objectives of the school.

B. A set of policies, procedures, rules, and regulations shall be formulated to ensure consistency in the operation of services.

C. A written Manual of Operation as well as Student/Faculty Guides shall be maintained and continuously updated to serve as guide to the staff in the implementation of tasks and to the users in the utilization of services.

Standard II. Administration

A. A unified program integrating library and audiovisual programs under the leadership of a qualified and competent professional is recommended.

B. Where there are two or more professional librarians, one is appointed as the head to oversee the smooth implementation of services as well as the supervision of personnel.

C. The school library media center shall be regularly evaluated in terms of its services, personnel and resources, not only by the students but also by the faculty.

Standard III. Human Resources

A. The school library media center shall be appropriately staffed by full time licensed librarians and trained clerical support, the number of which is proportionate to student population.

1. Size

For an enrollment of 500 or less – 1 full time librarian + 1 support staff

For an enrollment of 1,000 - 1 full time head librarian/media specialist, 1 full time librarian/media specialist + 2 support staff

For an enrollment of 2,00 - 1 full time head librarian/media specialist, 2 full time librarian/media specialist, + 4 support staff

Note : There shall be an additional librarian and two additional support staff for every additional one thousand enrollment.

2. Qualifications

2.1 Professional Librarian – BSE / BSEEd., major or minor in Library Science, or BLS/BLIS graduate - certified by BFL (or licensed)

Note : The head librarian/media specialist must have graduate units in Library and Information Science (LIS) or related field (e.g. MA, major in Educational Technology), and 5 years experience in the library.

2.2 Library Assistant – College/ secretarial graduate

2.3 Audiovisual Technician – 2 year course in Electronics

B. The professional/licensed librarian shall be given a faculty status, enjoying the same benefits as those of the teaching faculty.

C. Participation in seminar-workshops, conferences and other continuing professional education activities shall be encouraged and subsidized.

Standard IV. Collection Development

A. Collection Development

1. The school library media center shall acquire print, non-print and electronic materials as well as equipment that will support and reinforce the curriculum and meet the needs, abilities and interests of the users.

2. These materials shall be current and in good condition and must reflect an appropriate balance among all types of resources (see Recommended Annual Growth Rate in the Appendix A).

3.The school library media center shall maintain a local history collection composed of materials about the school community, its history, programs, people, etc.

4. The librarian/media specialist, in coordination with the faculty, shall be responsible for the selection and acquisition of all materials based on a written Collection Development Plan.

5. The recommended size of the various collections for an enrollment of less than 1000 students are as follows :

5.1 A basic collection of 3,000 book titles for the elementary level and 5,000 titles for the secondary level is necessary to support the curricular offerings of the school;

5.2 Twenty percent (20%) of the total collection shall be published within the last ten (10) years;

5.3 A basic subscription to 15 titles of general interest magazines and 10 titles of professional journals;

5.4 A basic subscription to 3 titles of newspapers on national coverage and 1 title with local news coverage;

5.5 An updated collection of pamphlets, clippings, government documents, vocational information and other materials appropriate to the curriculum and interest of students shall be provided;

5.6 A starting collection of non-print materials on various formats as follows :

1 map for each
geographic region and 1 special map (i.e. economic, weather, political, historical, etc.) for each type being studied. The number of duplicates will be determined
by the number of sections that will be using the map at the same time.

2 globes

100 titles of video recordings on different subject areas

200 titles of sound recordings on different types of music

15 titles of slide sets

25 titles of transparency sets

50 titles of electronic resources (e.g. CD-ROMs, audio books, etc.)

an acquisition of 1000 pieces representing pictures, charts,
study prints,
photographs and other
types of graphic

5.7 A variety of audiovisual equipment available in amounts adequate to serve the instructional program of the school.

B. Selection and Organization
1.Book selection shall be a shared responsibility among the librarians, teachers and administrators;

2. Basic policies for the selection of printed and non-printed materials shall be formally and clearly formulated;

3. All print and non-print materials and equipment shall be properly organized, stored, and displayed following standard rules and procedures for easy retrieval and dissemination;

4. An inventory and weeding of the collection shall be conducted regularly.

C. Preservation and Security
The school library media center shall have a program for the care and preservation of all its collection. It should also have an adequate safeguards against loss, mutilation, and theft.

Standard V. Services and Utilization

A. The school library media center shall be open before, during and after classes to meet the needs of the clientele and maximize the use of library resources, facilities and services.

B. Announcements of acquisition and other promotional activities shall be
made periodically.

C. Coordination with the faculty shall be done to promote effective use of the school library media center.

D. Instruction on the effective use of the library media center and on various information sources shall be given to the students as well as to the faculty.

E. The school library media center shall be available for use by individual students and by class groups throughout the school day. Flexible scheduling enables the teacher to bring his class to the library at the times best suited for the purpose of class supervised research.

Standard VI. Physical Facilities

A. The school library media center shall be housed in a barrier-free and flexible facility, and that can accommodate a seating capacity of 10 % of the total student population.

B. The library shall provide a storage space for the print collection, a reading area, a workroom and a store room, an office for the head librarian/media center coordinator, as well as a space for formal library instruction.

C. In schools where the library is also a media center, space shall be provided for listening and viewing, as well as for the storage, distribution and repair of audiovisual materials and equipment.

D. The school library media center shall be appropriately equipped with attractive and, at the same time, functional furniture to make it inviting to young users.

Standard VII. Information Technology Facilities and Services

The school library and media center shall have facilities for information technology and communication services.

Standard VIII. Financial Resources

A. The school shall provide adequate funds for staffing and sufficient funds to acquire resources and supplies in support of the school library media center programs.

B. To sustain the library’s growth and development, a library/AV fee shall be collected, reviewed periodically and updated whenever necessary.

C. Funds shall be administered by the librarians and apportioned according to the needs of the school curriculum.

D. Funds shall be budgeted for staff development; investment in new and improved means of information access and delivery shall also be allocated.

Standard IX. Linkages and Networking

A. The school library media center shall participate in resource sharing networks in order to increase the opportunities to intensify the
collection and services.

B. The school library media center shall establish linkages with other resource centers in the vicinity/community (e.g. barangay, public and special libraries) and refer students to their collections.

Committee Chairs and Members

Chair: Dr. Maria Arcilla Orendain
Co-Chair: Ms. Elizabeth Peralejo
Ms. Leonila Galvezjavascript:void(0)
Publish Post
Ms. Myrna Linsangan
Ms. Teresita Santos

NOTE: Ms. Susima L.
Gonzales participated in all committee meetings representing PLAI.

Public Hearing on Proposed Library Standards for School Library and Media Centers, Academic Libraries, Special Libraries and Public Libraries

My dear colleagues,

Attached herewith is the Standards Final Draft Matrix.
This will be presented to an FREE open forum/public
hearing on October 10, 2007 Wednesday at the National
Library Auditorium at 9:00 am. Registration is from
8:00 to 9:00. This is a joint program of the Board for
Librarians, PLAI, Mendiola Consortium, PAARL and
Intramuros Consortium.

All the Committee chairs for the different types of
libraries will do the presentation -- School Library and Media Centers(Dr.
Maria Orendain), Academic Libraries (Dr. Nora Claravall);
Special Libraries (Ms. Mila Ong) and Public Libraries (Dir. Prudenciana

Please spread the word to other librarians in the NCR
through your respective yahoogroups or blogs.

Suggest you print your copy for there will be limited
copies available. Thank you and see you there!

Elnora L. Conti
Board for Librarians, PRC Manila

Source: email from the Chairman of the Board for Librarians

Monday, October 1, 2007

SAGADA TRAVEL On October 27-29, 2007


I know fellow librarians and other persons would like to see hanging coffins, dare to eat e-tag, shout at the Echo Valley of Sagada, join us as we travel north on windy winds and walk over rice paddies of Bangaan. We'll have bonfire at night and see how easy to touch the moon or do Yoga under the sun.

It is a promise of a wonderful trip with Roderick, joining us all our licensed guides with some of them, his former students. It would be ice-cold trekking down to the deepest hole of the cave - Sumag-ing. I reiterate: It is a wonderful trip to a place where I promise to retire 30 years from now.

For some backgound, FEE SPECIFICATION ; KNOWING AND LOVING SAGADA-MENSAPIT (TRAVEL STORY) ; PLACES TO VISIT ; SCHEDULE OF ACTIVITIES/ITINERAR Y click: http://sagadabackpa ckers.blogspot. com/ or send a message to: 09187318010

Source: email from Ramos Roderick

Pictures were taken from Sagada for viewing of those who are interested to join this nature tripping.