Tuesday, October 2, 2007

The Proposed New Academic Library Standards

Note: This will be presented in a forum/public hearing which will be held on October 10, 2007 Wednesday at the National Library Auditorium at 9:00 A.M.

Standard I. Mission, Goals and Objectives

A. The academic library shall develop an explicit statement of its mission in conformity with the mandate of the parent institution with the mandate of the parent institution.

B. The development of library mission and goals shall be the
responsibility of the library head and staff in consultation with the officials of the parent institution.

C. The statement of library objectives shall be reviewed periodically and revised as necessary.

Standard II. Administration

A. The supervision and control of the academic library shall be clearly defined within the organizational structure of the parent institution.

B. The academic library shall be administered and supervised by a full time professional librarian with at least Masters Degree in Library and Information Science.

C. The academic library shall have an advisory library committee composed of representatives of the faculty and students.

D. The academic library shall formulate a development plan which shall include a program for a continued development and improvement of library resources and services.

Standard III. Human Resources

A. The academic library shall have a sufficient number and variety of staff to develop, organize and maintain the collection and provide information and reference service to meet the needs of its clientele.

1. Size

1.1 The size and qualifications of staff shall be determined by several factors, including size and scope of collection, number of hours, rate of acquisition, rate of circulation, nature of processing and nature of service demand.

1. 2 Ratio of professional librarians and other staff vary depending upon the range of operations and services provided by the library and upon its total workload requirements.

For the first 500 students: One full time professional librarian And two full time clerical staff

For every additional 1000 students - 1 additional full time professional librarian

B. Qualifications

1. Professional Staff
The professional staff includes the head librarian and staff doing professional work. The Head Librarian must be a Master’s Degree holder in Library and Information Science (MLIS) for the college Library. For the university library , a Master’s Degree in Library and Information Science (MLIS) preferably pursuing a Ph. D. in any program.

The qualifications of a professional staff shall be at least:

For college library – Bachelors Degree in Library and Information Science

For University Library - Masters Degree in Library/Information Science

2. Support Staff
The support staff includes the paraprofessionals and staff doing clerical work. The educational qualifications for paraprofessionals shall be Bachelors degree in any related field in Library /Information Science and the clerical staff shall likewise be a Bachelors degree holder.

3. Status
Librarians shall be given faculty (academic) status with corresponding privileges and other benefits comparable to those of the faculty members.

4. A continuing staff development shall be provided with the corresponding financial assistance from the institution.

Standard IV. Collection Development

The academic library shall have library resources relevant to its mission, adequate in quality and quantity, helpful in serving the needs of scholarship and research, as well as progressively developing and growing in accordance with institutional development and expansion plans.

A. Collection Development

1. Collection development shall be the responsibility of the Advisory Library Committee.

2. The academic library shall have written collection development policies which shall be approved by the members of the Advisory Library Committee.

3. The academic library shall conduct periodic review of its
existing collection

B. Holdings

1. Size

1.1 A core collection of 5000 well selected titles for college libraries and 8,000 titles for university libraries is necessary for the college / university to effectively support its educational programs.

1.2 In addition to the core book collection, a core periodical collection of current and relevant titles (local and foreign) shall be provided. The recommended number of periodicals based on the enrollment as follows:

Enrollment Number of Periodical Titles
Less than 1,000 students 50 titles
1001 – 3000 students 75 titles
Over 3000 students 100 titles

1.3 Every major field of specialization shall be covered by at least 3 journal titles of undergraduate concentration, 6 journal titles of graduate concentration and 10 journal titles of doctoral work or its equivalent.

1.4 For reserve books, at least 1 copy for every 25 students shall be provided

1.5 Thirty percent (30%) of the collection shall be published within the last five (5) years.

1.6 Non-print resources and electronic/digital resources shall be made available through adequate facilities and equipment

1.7 The academic library shall provide Filipiniana materials equivalent to 15% of the total collection.

1.8 The annual growth rate of the collection shall be maintained in accordance with program offerings and enrollment

C. Organization

1. Library collection shall be organized to ensure efficient
identification and retrieved. It shall be cataloged, classified and or indexed according to accepted standards of bibliographic description and a system of classification.

2. The catalog shall be in format (card or electronic) that permits concurrent or simultaneous use by library clientele.

D. Preservation and Weeding

The academic library shall have a program for the preservation and weeding of its collection.

E. Security

1. The academic library shall have policies on security of its collection to safeguard the collection from damage, loss, mutilation and theft.

2. The academic library shall provide control and security measures in its building and facilities such as emergency exits, fire extinguishers, and built-in emergency lights

Standard V. Services and Utilization

A. The academic library shall provide services to its readers in support of the objectives of the parent institution. The productive use of library resources and facilities, by its clientele is an ultimate test of its effectiveness.

B. The Readers’ Services shall include the Reference and Information Services, Circulation, Library Instruction, Audiovisual, Electronic Resources, Photocopying and other services shall be provided by the academic library.

C The academic library shall open for an uninterrupted period weekdays and on Saturdays.

D. The academic library shall have equitable lending policies for its clientele.

E. The academic library shall make its collection and services accessible to all users.

F. The academic library shall promote its readers’ services program through regular announcement of its new acquisitions, conducting user orientation and other public relations activities.

Standard VI. Physical Facilities

A. The academic library shall have an adequate space and appropriate facilities which are accessible to the students, faculty and other users. It shall be designed to allow for future rearrangement and expansion.

B. The academic library shall have adequate space to accommodate the reading, and research needs of its clientele; to house the growing collections, the proper offices for staff, librarian’s office and storage space; and areas for special services such as the electronic and audiovisual programs.

C. The academic library shall have a seating capacity of not less than 15% of the total enrollment

D. The facilities of the academic library shall be adequate in size with proper lighting and ventilation furnished with functional furniture and equipment to encourage its maximum use and convenience of the clientele.

E. Facilities for people with disabilities (PWD) shall be provided.

Standard VII. Information Technology Facilities and Services

The academic library shall have facilities for information technology and communication services.

Standard VIII. Financial Resources

A. The academic library head shall prepare an annual budget covering the needs and priorities of the library in accordance with the existing policies of the parent institution.

B. The library fee shall be set at realistic level.

C.The academic library shall explore other ways of augmenting the library’s financial resources when the institutional funds are inadequate.

Standard IX. Linkages and Networking

A. The academic library shall explore internal and external linkages.

B. The academic library shall participate in inter-institutional activities and cooperative programs whereby a sharing of resources is encouraged.

Committee Chairs and Members

Chair: Dr. Nora Claraval
Co-Chair: Atty Antonio Santos
Dr. Teresita Hernandez
Ms. Rebecca Jocson
Ms. Teresita Moran

NOTE: Ms. Susima L. Gonzales participated in all committee meetings representing PLAI.

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