Tuesday, October 2, 2007

The Proposed New Public Library Standards

Note: This will be presented in a forum/public hearing which will be held on October 10, 2007 Wednesday at the National Library Auditorium at 9:00 A.M.

Standard I. Mission, Goals and Objectives

A. To provide library and information service to the needs of the community,

B. To build within each library an information center about its
respective community – its resources, history, people, customs and traditions, etc., and

C. To develop nationally, a network and linkages among public libraries with the National Library as the center to facilitate research reference needs of patrons.

Standard II. Administration

A. Each public library shall operate under the administrative supervision of the local government unit and under the technical supervision of the National Library,

B. A public library shall be managed by a professional librarian,

C. The public library as a local government entity shall have, as its immediate superior, the local chief executive or any legally designated local official in accordance with the Local Government Code.

Standard III. Human Resources

A. The public library shall be manned by qualified and professionally trained librarians and shall be supported by support services staff,

B. Qualification and Number of staff – the number of staff in a public library shall depend on the population served and the size of the collection;

1. The head of the public library should be a professional Librarian.

2. The non-professional staff should conform to existing laws and government regulations.

2.1 Regional, congressional district, provincial and city libraries at least four professional librarians, three support services staff excluding those holding non-classified positions like utility workers, etc. Public libraries of first class municipalities shall have at least two professional librarians and adequate support/non-professional staff as needed and for lower class municipalities including barangay reading centers, there should be at least one full time library staff, and, if fund allows, one clerk and one utility worker.

2.2 The increase in the number of library staff depends on the increase of population of the community served. For every increase of 50,000 people, a corresponding increase of one professional and one support staff is suggested.

3. Professional librarians are individuals who are license holders.

4. Librarians shall be appointed to any of the following positions in the plantilla of positions provided by civil service servants in the local government units in accordance with the Salary Standardization Scheme for Government Workers

4.1 Congressional, provincial and city libraries

Librarian IV -- SG 22
Librarian V -- SG 24

4.2 City and municipal Libraries

Librarian III -- SG 18

4.3 Other libraries – depending on the class

Librarian I -- SG 10
Librarian II -- SG 14

5. Support Services Staff – Salary grade in accordance with RA 7743

5.1 Technical staff shall possess diploma or certificate of two-year computer education or its equivalent and with the required civil service eligibility;

5.2 Clerical staff shall have finished special studies in Secretarial Science and with required civil service eligibility;

5.3 Library aides should have at least two years library work experience

6. Other Staff

The public library should have, depending on its size and availability of funds, the following maintenance personnel in accordance with Civil Service Commission Memorandum Circular No. 10

6.1 Library equipment operator for the photocopying machine; microfilm reader/printer, overhead projector;

6.2 Bindery personnel

6.3 Messengerial staff laiason personnel; and

6.4 Utility worker

Standard IV. Collection Development

The Collection must reflect the objectives of the library and the needs of the community served.

A. The collect ion shall include books, multi-media and other non-book materials such as those in the state-of-the-art technologies, periodicals, maps, pamphlets, and other audiovisual materials.

B. The library shall maintain the local history collection.

C. The size of the library collection is dependent on the allocation from the National Library and from the budget funds provided by the local government unit in the annual appropriations

D. A minimum of initial collection of 3000 volumes of books is deemed appropriate for public libraries in the regions, provinces, cities and first class municipalities regardless of their population.

E. For libraries in municipalities lower than the first class, an initial book collection of 2000 is recommended as starting collection while for barangay reading centers, 500 volumes is recommended.

F. Selection and acquisition of books and other library materials shall rest on the librarian with the assistance of her professional staff. Materials for acquisition recommendations by library clientele shall be considered.

G. A provision for at least 10% annual increase of the collection must be provided each of any library category.

Standard V. Services and Utilization

A. Library services shall be provided with the highest degree of efficiency and integrity in keeping in mind that the public library is a service agency of the government for the people;

B. The library shall reflect the needs of the community which shall include books, pamphlets, ephemeral materials, non-print materials, classified and cataloged according to the standards for easy access and retrieval;

C. Open shelves system shall be promoted to give users the free access to all materials;

D. The library shall maintain local historical and cultural materials for preservation and conservation;

E. The library shall provide materials for wholesome development of the community regardless of age, creed, religion and cultural affiliations;

F. The library shall observe library hours for the maximum
benefit of the community;

G. The library shall initiate the organization of groups or volunteers to handle fund raising to financially support the library and handle activities such as storytelling and book talks for the children; book discussions, exhibits; poetry interpretation, play reading, lectures, demonstrations, puppet shows, etc.

H. For library promotion activities, the following services shall be encouraged:

1. Reference and research service

2. Circulation and books for home use

3. Organization and maintenance of a children’s section

4. Reading guidance for children and out of school youth

5. Outreach programs and services especially to depressed areas of the community

6. Organization of Friends Group to act as support of the Library

Standard VI. Physical Facilities

A. Building

1. Site

1.1 The library shall be centrally located within the Community and not to be annexed to other agencies.

1.2 The library shall be accessible to all library users by all means of transportation.

1.3 In the development plan of the local government unit, the library shall be a component of an integrated cultural complex

1.4 The building shall provide access to physically disabled individuals

2. Size

2.1 Size of the public library shall consider the following:
community population, the growing library collection, size of library staff and services to be rendered.

2.1 Each library shall provide
Provide adequate space for reading areas: stack area, work room, multimedia room, storage room, staff lounge, toilets for the library staff and for the public; and space for other facilities.

2.3 Provision shall be made for a minimum seating capacity of 48-60 people at any one time for regional, provincial, city and first class municipal libraries and at least 36-48 for other municipalities and at least 12-24 for barangay reading centers

B. Equipment

1.Equipment and furniture shall be adequate to generate an environment conducive for the pleasant and effective use of the materials and services.

2.Furniture shall be functional and in harmony with the architecture of the building.

3. Equipment shall be selected properly in such a way that they will help in the efficient operation of the library to keep abreast with the time.

4. Layout of equipment and furniture shall allow the smooth mobility of readers and materials.

Standard VII. Information Technology Facilities and Services

The public library shall have facilities for information technology and communication services.

Standard VIII. Financial Resources

A. The public library shall be provided with adequate and
reasonable budgetary appropriations to carry out effectively its plans and programs.

B. The library budget shall cover the following items:

1. Personal Services to include salaries and wages and other benefits common and due to all civil service servants

2. Maintenance and other operating expenses (MOOE) to include among other funds for travel expenses, attendance to seminars, trainings, conferences, etc. subscriptions to serials, newspapers and periodicals,

3. Capital Outlay to include funds to purchase library equipment, information technology equipment and materials, furniture and other reference materials.

4. The library budget shall be adjusted annually as the need arises to make relevant with the time.

Standard IX. Linkages and Networking

Public libraries must encourage networking/resource sharing to enrich their collections subject to existing rules and regulations.

Committee Chairs and Members

Chair: Dir. Prudencuana C. Cruz
Co-Chair: Ms. Flora
Mr. Sancho A. Domenden
Ms. Fe Requilman

NOTE: Ms. Susima L. Gonzales participated in all committee meetings representing PLAI.

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