Tuesday, October 2, 2007

The Proposed New Special Library Standards

Note: This will be presented in a forum/public hearing which will be held on October 10, 2007 Wednesday at the National Library Auditorium at 9:00 A.M.

Standard I. Mission, Goals and Objectives

A. General Statement

To provide efficient accurate, relevant and timely information service to its respective institution through a systematically organized collection; maintain a proactive role as information provider and disseminator to be globally competitive; as well as uphold and promote the principles of high ethical standards of library profession at all times.

B. Specific

1. Update library reference collection and information resources in whatever for the information appears.

2. Upgrade library tools, equipment, facilities as well as needed applicable technologies as maybe necessary for the effective and wider dissemination
decentralization of information to its internal and external clients; and

3. Maintain written manuals of operations, which shall include library policies, procedure and regulations reviewed and revised regularly as circumstances may require to adopt to the changing needs.

Standard II. Administration

A. Library Administrator/Manager

1. As an independent unit of the organization it serve, special libraries shall be administered and managed by a librarian possessing the required expertise, subject specialization, education, experience and other qualifications provided for under R.A. 9246 other wise known as “Philippine Librarianship Act of 2003” to ensure effective, efficient and productive operation of library at all times.

2. To ensure that library staff /personnel are qualified for the job, hiring of employees shall be vested on the library administrator or director who shall be directly responsible to the appropriate hierarchy of the governing body of the institution they serve.

3. The library administrator / director in collaboration with the management or appropriate committee whichever is applicable shall have the authority to select and recommend reference materials to be purchased. To safeguard the library collections same should ensure librarians by the responsible institutions to secure the collections. The library collections should also be insured against natural disaster, grave theft, losses, etc.

B. Social Responsibility

As center of information special libraries shall provide its users equal access to library collection, equipment and technologies in accord-ance with the institutions existing rules and regulations. A wide collection of reference shall be made available to scholarly research and studies to encourage and enable everyone to make use of information and learning resources through information and communication technology.

Standard III. Human Resources

A. Recruitment and Selection -- depends on the recruitment policy of the office or institution and the prevailing Philippine laws.

B. Qualifications -- The library shall be headed by a professional librarian

Library personnel shall consist of the following:

1. Professional staff – The minimum requirement is one (1) professional staff equipped with the subject specialization of said library such as law, business, banking, medical, etc.

2. Para-professional staff – Should be college degree holder with knowledge of Information technology; or in government agencies or institutions, civil service eligibility is required.

3. Messenger/Utility support staff – College degree is ideal. However, undergraduates may qualify for the position.

C. Number of the Library Staff – the number of the library staff is dependent on the following:

1. Mission vision of the library
2. Type of special library

2.1 Government – Plantilla as approved by Civil Service Commission/Department of Budget and Management

2.2 Private – Management policy as to the distribution of staff for the whole institution including the salary scale and internal policies.

3.Type of Service

D. Training of Staff for Continuing Professional Education

1. There must be a separate and distinct continuing education for librarians and for the support staff provided by accredited library associations and providers

2. The staff may attend institution sponsored training, workshop, etc.

Standard IV. Collection Development

A. Collection Development -- is dependent on the following:

1. Scope is dependent on the mission/vision, function and type of library service for each institution.

2. Size is likewise dependent on the same criteria

3. Growth of the collection is dependent on the budget allotment or fund allocation of the institution.

B. Organization

1. Collection must be systematically organized according to generally accepted standard classification, e.g. Dewey Decimal Classification (DDC), Library of Congress (LC), and other recognized classification scheme.

2. Indexing should be observed.

Standard V. Services and Utilization

A, General – the library should provide information services pertinent to the institution’s information requirements.

B. Special – the specialized library must provide materials and services appropriate to the organization’s goal, size, number of staff and institutional responsibilities taking into consideration availability of other information resources.

C. Library hours/Guidelines – accessibility to the library services shall be during regular office hours and may be rendered beyond regular hours as the need arises.

D. Technical Services

1. Acquisitions
2. Cataloging and classification
3. Indexing

E. Reader Services

1. Circulation
2. Reference
3. Periodicals
4. Audiovisual
5. Interlibrary loan/Resource sharing
6. Photocopying

Standard VI. Physical Facilities

A. Location – the library shall be centrally and conveniently accessible to the institution it serves.

B. Physical arrangement is dependent on the following:

1. Research needs of its primary users
2. Space available for the library
3. Classification scheme use

C. Space Allocation
1. Reading Area
2. Technical Services area
3. Stack and other Shelf Areas
4. Other areas as may be needed as required

D. Levels of Recommended Illumination as required by the NBC

Location Lumen/Meter

Reading Room 7.532
Storage (shelves
and files) 3.228
Staff areas 7.532

E. Furniture and Equipment

The library shall provide adequate standard furniture and equipment for the needs of the users, collections and library staff.
1. Equipment
Basic requirements
Photocopying machines
Computer hardware (with printer and scanner)
Air conditioning unit
Emergency light
Telephone landline

Optional Requirements
Online facilities
Television monitor
Video camera
Audiocassette recorder

2. Furniture
Computer tables and swivel chairs
Office staff desks and chairs
Cabinet for storage of supplies
Filing cabinets for vertical files
Magazine newspaper rack or stand
Reading tables and chairs
Book Shelves
Bulletin Board display

F. Security and Control Measures -- To safeguard the library, security and control measures should be provided as follows:

Emergency exits
Fire Extinguishers
Emergency warning device
Security system
Electronic surveillance system

Standard VII. Information Technology Facilities and Services

The special library shall have facilities for information technology and communication services.

Standard VIII. Financial Resources

The special library shall be provided with adequate and continuing budgetary support as a separate item from the budget of the office of which it is a unit. The library budget shall be dependent on its program/projects for the ensuing year.

A.The total library budget shall cover the personnel, operating and other necessary capital expenditures required to sustain an effective professional library service.

B.The library shall prepare an annual budget.

Standard IX. Linkages and Networking

Special libraries must encourage resource sharing to enrich their collections subject to existing policies of institutions and government rules and regulations.

Committee Chairs and Members

Chair: Ms. Milagros Santos Ong
Co- Chair: Ms. Helen C. de Castro
Ms. Ms. Maria Luz Salting-Verdejo
Ms. Erlinda Sb. Mimay

NOTE: Ms. Susima L. Gonzales participated in all committee meetings representing PLAI.

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