Thursday, July 10, 2008

Relegation of Information Sources: The SMU Experience by David A. Cabonero

Due to the impact of accreditation and other factors, the organization of collection in the stack room are also affected and challenged. Accreditors or Members of the Commission on Higher Education (CHED) Technical Panel would like to check the latest acquisitions in the library particularly those that are filed in the shelves. Furthermore, administrators, faculty and students are also looking for new materials in the shelves. To easily locate these materials, the library may adapt "Relegation of Information Sources."

What is "relegation of information sources"? It is the grouping of information sources according to date of publication. In Saint Mary's University, the books are grouped into:

A) Books dated 1989 and earlier
B) Books dated 1990 and above

Some sections also adapt the following relegation:

A) Books dated 1969 and earlier
B) Books dated 1970-1989
C) Books dated 1990 and above

The advantages of relegation:
1) Library users can easily locate new materials;
2) Obsolete books are separated for weeding purposes

The problems of relegation:
1) Some users are confused in the arrangement of collection.
2) Sometimes, materials are mixed with the old and new.

1) Circulate a memo explaining the new arrangement of books in the shelves.
2) Reading of the shelves must be done regularly.
3) Provide signages in a conspicuous places.
4) Explain relegation of information sources during library orientation.
5) Conduct research on this aspect of the library.

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