Tuesday, July 1, 2008

Viewpoints and Frames in Collection Building: Librarian's Point of View by David A. Cabonero

This paper was delivered during the "Seminar-Book Fair on Strengthening the Mathematical Equation of Collection Development" on June 26-28, 2008 at Baguio-Benguet Community Credit Cooperative, Assumption Road, Baguio City, Philippines.

Let me start my talk with quotations. Dr. Shankar Dayal Sharma has rightly stated: "A library is a more important than a university because a library can function without a university, whereas a university cannot do without a library." This statement truly suggests the importance of a library in any educational institutions especially in higher education in the Philippines. The Commission on Higher Education will never approve new course offerings without a good library collection.

Moreover, according to Alan Carter: "The library is the heart of the university." Thus, in order to have quality library relevant to our users, we must build our collection according to their needs.

How to build your collection?
1. Know your Problem.
2. Know your Objectives.
3. Know the Standards in library collection.
4. Know the Issues and concerns.
5. Know the Time-frame.
6. Know the Internal funds.
7. Know the Vision-Mission of the school and the library.
8. Know how to Evaluate the collection.
In short, be POSITIVE in building your collection in order to meet the demands of your present and prospective users.

1. Know your problem.
This is the first activity in collection building. Pinpoint your problem because this will guide you to what to solve. Are you building your collection for the sake of CHED/DepEd requirements? accreditation? or for the immediate needs of your library users? If you are trying to meet the CHED minimum requirements for library collection, definitely you are on the process of offering new courses in your school to be able to get Certificate of Recognition. If you want to pass the accreditation, precisely you are working for a higher objective and that is to upgrade the level of your school.

2. Know your objectives.
Objectives are very important in any human endeavor. This will guide us to what to achieve. There is a need for us librarians to revisit the objectives of your library if it is based on the objective/s of your parent institution. In most cases, the library supports the courses offered by the school by providing relevant, recent and quality books and other information sources.

3. Know the standards in library collection.
There is a need to know the standards in collection development. The following are the CHED collection standards:
* In general, 3 to 5 titles of books per subject published within the last five years
* For Engineering Education programs, at least 2 titles of books per subject published for the last ten years.
* 5% of the total collection must be Filipiniana books
* 10 of the total collection must be published within the last five years
* There must be 3 titles of journals per curricular area for the undergraduate courses
* At least 5-10 titles of journals per curricular area for the masteral and doctoral programs

4. Know the issues and concerns.
Resolve the issues in collection building as to the following:
* Is there an existing acquisition procedures?
* Who will buy?
* Whom/Where to buy?
* What is the standard discount?
* How much is the budget for books? periodicals? non-print materials?
* Do you have existing selection policies?
* Do you implement your collection development plan?

5. Know the time-frame of collection building!
Most often, administrators and librarians buy needed books when accreditation is fast approaching or when they know that CHED Technical Panel will visit their school. Librarians must buy book regularly, i.e., monthly, bimonthly or quarterly but not as the need arises. In general, buy books published within the last five years.

6. Know the internal funds.
Do you know your library budget per year? Most standards stated that: "All library fees must be spent/used solely for books and periodicals." Other expenses must come from the overall institutional budget.

Based from the library fee, you must develop your own formula in budgeting as to how much per college or school department, curricular program, etc. And there is also a need to consider the following: 1) number of enrollees/faculty; 2) attendance of students/faculty; 3) usage of books; 4) status of the department/ program, i.e., COE/COD, accredited, etc.

7. Know the vision-mission of the school and the library.
The Vision, Mission, Goals, and Objectives (VMGOs) has a very important role in any institution. It is the guiding principle to what we would like to achieve or become in the future therefore libraries must create their unique VMGOs based on the parent institution.

8. Know how to evaluate the collection.
The most relevant collection evaluation technique is the combination of subject bibliography making, shelf scanning and application of (CHED/DepEd) standards. The following are some suggested steps in collection evaluation:
1. List down the subjects per curricular area
2. Identify relevant books per subject per curricular area (subject bibliography)
3. Check if books are on shelves (shelf scanning)
4. Have it counter-check by subject experts, i.e., Faculty, Dept. Heads and the Dean.
5. Apply the CHED standards

The results or findings will be the basis for crafting, developing or revising your collection development plan.

1 comment:

Angela said...

Hi Dave.
I just uploaded your paper in our PAARLWiki (also Dr. Cayaban's). View it here: http://paarl.wikispaces.com/List+by+Title . I like your website. I just uploaded too the licensed librarians listed here in our PAARL Database of Licensed Librarians (see url: http://groups.yahoo.com/group/PAARL/database?method=reportRows&tbl=10 ) If you want to check any librarian, just type the family name on the Search window, or view the Printable Report for an alphabetical list of librarians in the database. May I also request you to email a brief resume (yours and Dr. Cayaban) for the Wiki. TY.